Ticketing System

Ticketingsystem für Konferenzen und Messen, günstiger als du denkst

Ticketing system for conferences and fairs, cheaper than expected.
Ticketing system for conferences and fairs, cheaper than expected. 2560 1707 egocentric Systems GmbH

What should flexible ticketing and participant management for conferences look like?

What should flexible ticketing system for conferences and fairs look like?
Are you planning a conference or trade fair that gives people the opportunity to network, make contacts and form partnerships? An event that will help people and companies advance their business, add value to their lives or take their career to the next level?

You want solutions. You rush to the internet to find a serious ticketing or accreditation system for your conference. An event software that allows participants to register and buy tickets. But do you quickly run out of breath when you find out how much money some people are asking for and how bad the others are?

Nowadays, people expect things like buying tickets to be done conveniently and quickly via PC or mobile devices. To achieve this, visitors want information that is as compact and comprehensive as possible. The needs of your guests are important and you have to respond to them. This also includes that the admission is fast and smooth. Nobody wants to stand in a long queue at the entrance and wait.

Comprehensive ticketing systems for conferences and faires are priceless?
Not necessarily!

 

We can help make ticket purchasing much easier and more convenient for both you and your event visitors, whether you’re organizing a small or large event.

With the help of the efficient all-in-one ticketing and admission system from egocentric Systems this is easy to solve. We have done all the work for you and created a platform where you can easily provide conference tickets as well as exhibition tickets to the participants and offer a seamless admission process.

AND THIS IS HOW IT WORKS

TICKETING SYSTEM FOR CONFERENCES AND FAIRS

Online ticket store in your design.

First you need an online store. With our Shop-Plugin you can quickly and easily design your ticket store in your corporate design. It will be integrated into your website in less than 3 minutes and your visitors can buy tickets or register for your conference directly on your website. The whole thing works also directly from your cell phone, so that your guests can book tickets from anywhere.

Sell different sessions at your conference online.

As a conference organizer you probably know this. You have a main stage and different breakout sessions taking place in smaller rooms with capacity limitations. With the help of our ticketing platform for conferences you can easily allow your participants to pre-book different breakout sessions.

This way your guests can plan their visit from the comfort of their home or office and make sure that they get a seat at the presentation of their choice. The participants can see which speakers will be present and what topics are being discussed.

Get to know your guests and get all the information you need.

You want more information about your participants? Or maybe you offer different catering services during the breaks? With our system integrated forms and freely definable text fields, you can request all relevant information in the store. Use free text, checkboxes or individual query forms.

Livestream tickets as an additional source of income.

You want maximum reach and additional revenue?
Use our livestream integration to reach participants who do not want to travel due to the current situation or are not interested in every lecture. Turn your conference into a hybrid event and offer both visitor and livestream tickets. Not only will you reach more guests, but you can also increase your sales. You can find detailed information about the virtual event HERE

Admission and ticket scanning.

We talked about this right at the beginning, a smooth entrance to your conference is very important. With our high performance and easy to use scan app, admission is a breeze. Use any smartphone and install our app. It’s ready to go and your guests can stream in.

If you do not have your own device, no problem. We can also lend you our modern ticket scanners. These devices use the latest technology to ensure that all tickets are scanned in real time. Fraudulent tickets would be identified with ease. Learn more about ticket scanning and validation on our YouTube Channel

Accreditation and name tag printing.

For many conferences a consistent accreditation process is necessary. This means that your guests are registered at the entrance, scanned and receive their printed name tag. This also works very easily with our accreditation solution for conferences and trade fairs. The printed or digital ticket is held up to the scanner, the booking is called up and the name tag is printed. It could hardly be easier or faster.

Visitor management.

Good participant management is another point. The participant management system integrated in our software always shows you the current number of visitors and data. It also offers you a wide range of data and various reports that can be called up quickly and easily with just one click.

What does all this cost you?

We understand that you have already spent a lot of money on putting together an event. That’s why we only charge a small fee on every ticket sold. This way you can keep the costs very low and only pay if you have made a profit. These fees go directly into the support and maintenance of our systems and ensure that we always provide you with the best service. This way you get the best value for money when selling conference tickets!

CHOOSE YOUR RIGHT TICKETING PARTNER FOR CONFERENCES & TRADE FAIRS.

Selling tickets for a conference or trade fair does not have to be an overwhelming or tedious task. The sales process can be easily automated and made efficient, reducing repetitive and time-consuming steps.

With the help of our all-in-one ticketing solution you can easily manage the ticket sales and admission process. Our system can be delivered as a white label ticketing solution and we are the experts when it comes to issuing tickets.

Interest aroused?

Then get an individual demo of our innovative software solution for ticket sales. We are looking forward to your contact and are also available for all your questions.

Get in touch
Tipps und Hinweise zur Auswahl eines Ticketing Systems für Theater oder Konzerthaus

Find the right ticketing system for your theater or concert hall.
Find the right ticketing system for your theater or concert hall. 2560 1443 egocentric Systems GmbH

Are you looking for a new ticket system for your theater?

Then the first question is: Are you ready to switch? There are literally dozen to choose from. But what criteria do you use to select the theater ticketing system that is suitable for your organization? How do you find the right ticketing provider? We have a few approaches for you.

First things first: can you love the ticketing system you work with?

Switching to a new ticketing system for your theater is not the hardest thing in the world. But it’s not a leisurely stroll in the park either. You don’t want to go without your historical data, so your old data has to be imported. A professional partner is the be-all and end-all when changing your systems.

As well your employees have to learn to work with the new system. Theater goers need to familiarize themselves with buying a ticket in new ways, etc.

Before you start choosing a new ticket system, you should therefore be clear about your requirements and take your time to look around the market. Hopefully it will help to conduct a comprehensive market research and thus get to know new, previously unknown companies, but also functionalities. We live in a time of rapid developments, in which young companies in particular often have rapid leaps in development. So do your research and be aware of what is important to you.

This is what matters before choosing the new ticketing system for your theatre.

 

Your requirements are clear, you have an overview over the market and you found a new ticketing software. Then it’s time to talk to your current ticketing provider. Check if they can meet your needs and are ready to respond to you. Perhaps the new function you are looking for is already on the roadmap of your current ticketing system provider. If your current provider can meet the requirements that you place on a modern theater ticketing system, there is no reason to switch!

But it is also possible that you get the feeling that you have exhausted all options of your current ticketing provider. Perhaps you have worked together for many years, your ticketing provider sees no reason to develop something new, because it has worked so far. Or you just want to get a breath of fresh air and are interested in innovative, modern and, above all, sales-promoting functions in your ticketing software.

If so, it is time to consider other systems and dig deeper into the exam.

Attention danger of errors! Try to avoid these mistakes for choosing a new ticketing software.

One of the biggest mistakes promoters make when choosing a theater ticketing system is simply to follow the recommendation of another theater. Sure, it’s an advantage to hear that another theater is mostly satisfied with the ticketing provider. However, such a recommendation usually says little about the functions and features of the ticketing software. Choosing a system that will perform the ticket functions you need is more important than anything else.

Define what the right ticketing system is able to do for your theater.

So the first step is to think about what you are looking for in a new ticket system for your theater.

For example, take part in conferences such as INTIX. This is the world’s largest meeting of the ticketing industry and the world’s best ticket providers gather to present their software. If it should be a bit smaller for the beginning, then we recommend the annual Ticketing Business Forum.

The ticketing industry has been meeting here for 8 years now for mutual exchange, exciting lectures and company presentations. A major advantage of this conference is that it now encompasses the entire ticketing ecosystem and topics such as digital marketing, pricing, analysis and CRM are also covered.

You can find further inspiration by simply looking at various providers of ticketing software for theaters, as recommended in the first section. Of course, you will find these primarily when searching on Google or other search engines. Many providers of software for ticket sales present their functionalities comprehensively on their respective websites.

If that’s not enough for you, just have a look at our demo shop. There you will also find a lot of different functionalities integrated into the various theater ticket shops.

Beispielansicht eines Ticketshops von egocentric Systems - Seite Oeffnungszeiten
Beispielansicht eines Ticketshops von egocentric Systems - Seite Preise und Tickets
Beispielansicht eines Ticketshops von egocentric Systems - Seite Veranstaltungen Detailansicht
Beispielansicht eines Ticketshops von egocentric Systems - Seite Veranstaltungen mit Time Tickets und Zeitfensterauswahl
Beispielansicht eines Ticketshops von egocentric Systems - Warenkorbmit Cross-Selling Option
Beispielansicht eines Ticketshops von egocentric Systems - Warenkorb
Beispielansicht eines Ticketshops von egocentric Systems - Veranstaltungsseite
Beispielansicht eines Ticketshops von egocentric Systems - Detailansicht

Based on these impressions, you can certainly get a first picture of your individual requirements. You will surely find out more requirements if you deal more intensively with your current processes.

Take some time to do this, get your team and all the interfaces for ticketing within your theater together and consider what is good and what should be better. Take a critical look at your processes and ask yourself the crucial questions.

You should ask yourself these 10 questions regarding the ticketing system for your theatre.

  1. Do we want an in-house ticketing system or do we need a ticket seller?
  2. Is it better to put our own brand in the foreground with a white label ticketing system, or do we prefer to link to another ticketing portal?
  3. Does the ticketing system have to offer the selection and booking of seats?
  4. Do we want to collect donations?
  5. Can we increase our revenues through cross selling, such as the sales of merchandising items or drinks?
  6. Do we want to scan the theater ticket at the entrance?
  7. Can we bind our guests to us even better through subscription functionalities or memberships?
  8. Do we want control over advance booking fees?
  9. What are our best distribution channels? The sale at the box office? Our online shop? Or advance booking offices?
  10. Is it possible to increase our income through live streaming offers? Your current ticketing and CRM system may provide insights?

Always in view – the Road Map!

You may also find other features that you like as part of your market research. Or you have your own ideas and functionalities in your head that you want, but which are not yet available from any other ticketing provider. At egocentric Systems, for example, we are always interested in feedback from our customers and adapt the development roadmap of our ticket system to the wishes and ideas of our customers.

One thing is for sure, this process should create a set of requirements that you should share with potential ticketing providers via a traditional RFP process.

We always advise you to simply contact the system provider and ask openly and straightforwardly whether they can implement the requirements you place on your ticketing software. Pay close attention to the answers. If a system can’t do what you need, or if you feel like the company is just making promises, there is no point in continuing the conversation with that ticketing provider. Then it’s definitely better to go ahead and check out other providers.

Limit the choice of ticket providers and request software demonstrations.

If you find that some vendors are a good fit for your needs, the next logical step is a software demo. Here you can see the ticketing software in action and get a more detailed picture. Many providers now like to carry out a remote demo for your team, so that the effort is limited. Gather your team and let them ask all the questions. Remember to ask the provider for as many demonstrations of their ticketing software as you need. A reputable provider who is seriously interested in working together will patiently present down to the smallest detail.

Decide on the right theatre and concert ticketing partner.

After the functionalities demos have been completed, the price negotiations begin. The most current price models for ticketing software are presented in our blog post “4 different price models for ticketing software”.

But not only the price of the ticketing software is decisive. Also pay attention to service, support and documentation. Egocentric Systems, for example, offers extensive support for most ticketing functionalities both in its help portal and via the YouTube channel. Regardless of this, our support is also available by phone or for online sessions.

It is also important to find the right contract term and, if necessary, to negotiate additional agreements such as contingents for software development, data transfer, consulting hours or the provision of hardware in the contract.

We therefore recommend that you discuss all details about pricing, the respective services and the implementation schedule in detail with your selected ticketing partner and record everything in writing.

Once all of this has been clarified, nothing stands in the way of working together. Do you feel ready to change your ticketing system? Then you can let the ticketing provider draw up the contract. Then check it again in your own time, see whether all the points discussed are found again and then you can start.

Interest aroused?

You want to sell out your events independently and successfully?
Then learn more about our innovative software solution for ticket sales.

Get in touch
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